Your systems stay. The manual work between them disappears within two to four weeks.

Exasync reads orders from portals, email and Excel, books them into your TMS and reports arrivals before anyone calls. Through the interface where there is one. Through the screen where there is not.

Free. No changes to your software. No sales pitch.

80 processes in operation · 14 machines · 400,000 records a month · in forwarding since 2018

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Monday morning in dispatch
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200 orders, three systems, one employee retyping.

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Orders arrive as PDF, portal entry and email

Hundreds a day. Each one is touched, many of them several times: read, check, type into the TMS, confirm.

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Systems without an interface

Customer portals, legacy systems and telematics do not hand over their data. An employee transfers it by hand, every day.

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The customer asks where the shipment is

Dispatch searches telematics and TMS and calls back. For every shipment, for every customer.

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Order entry: from 15 minutes to under one minute per order

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Orders from email, PDF and portals land in the TMS, checked. Dispatch only sees the cases that need a decision.
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Customer portal: over 400 orders per run, every one checked

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Portals without an interface are operated like a staff member would. Every order is checked, then confirmed.
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Arrival: refreshed every 15 minutes

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Telematics is read every 15 minutes. Ramp and customer learn about the arrival before anyone calls the driver.
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Reconciliation: every deviation reported

Check

Tolls, driving data and invoices are checked against each other. Deviations arrive as a list, not later on the invoice.

Exasync Monitor: Ankunftserkennung, 77 Fahrzeuge alle 5 Minuten gelesen, Touren zugeordnet
Four processes

Four processes we automate first in freight forwarding.

And the electronic consignment note: the same data produces the eCMR, with pickup and delivery via geofence and signature. Go to eCMR automation

Three forwarders

Three processes that have run without manual work ever since.

01
Forwarder, 60 trucks
Telematics
Dispatch
Arrival notice

Telematics to dispatch

Dispatch did not know when a truck would reach the ramp. Today a service reads the telematics every 15 minutes. It reports the arrival before anyone calls.

15 min
Telematics refresh cycle
0
Calls to the driver. Reported before arrival.
Betriebsprotokoll Ankunftserkennung: 77 Fahrzeuge je Lauf, 1.923 Positionen, 31 Touren zugeordnet
02
Contract logistics
Customer portal
Check
Confirmation

Customer portal to order confirmation

The customer places orders in a portal with no interface. A staff member retyped them. Today the automation reads the portal, checks every order and confirms it.

0
Orders retyped
400+
Orders per run, every one checked
Betriebsprotokoll Auftragsbestätigung im Kundenportal: 2.051 Aufträge geprüft, 550 Änderungen gebucht
03
Forwarder
Excel
SharePoint
TMS

Dispatch plan to TMS

The dispatch plan lived as Excel in SharePoint, and the TMS still needed the data. Today an import reads the file and books the orders into the TMS.

1
Source, two systems
0
Duplicate entries in the TMS
Betriebsprotokoll Dispoplan zu TMS: Import alle 30 Minuten, 4,5 Sekunden je Lauf, 0 doppelte Einträge

Why forwarders work with us

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From practice: in dispatch since 2018

We have dispatched ourselves. We know which idea survives a Monday morning.

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First automation after two to four weeks

We start with the process that costs the most manual work. Only when it runs in production does the next one follow.

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Operations included: 80 processes monitored

Every automation reports before you notice an outage. A log for every step, a check after every deploy.

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Data in Europe

Your data stays in your systems. Intermediate storage sits in data centres in Finland and the EU.

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Testimonials
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What a partner says after two years of working together

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Particularly impressive is the ability not only to implement automations quickly and precisely, but to build them so that they are extremely scalable from day one. For us at UXUIX, Exasync is a reliable partner.
Michael Klix
Geschäftsführer UXUIX, Partner seit 2024

30 minutes about your processes

You describe where things get retyped, chased or copied today. We tell you what we can automate and what we cannot.

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No obligation
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Free of charge
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Reply within one working day
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